A private community in western North Carolina
HOMEOWNERS’ ASSOCIATION, INC.
community news briefs
Cold Weather Arrives On the Mountain
Highlights from November Board Meeting
The November Fairview Forest Homeowners’ Association Board Meeting was held Monday, November 16, 2020. The meeting was held via Zoom because of the Corona Virus.
The meeting was called to order by the President, Rob Greene. In his opening remarks Rob said we had completed the transition to William Douglas Management Company. Rob then announced that Dan Beerman and Will Evans will take over the subdivision road sign replacement project. Dan and Will will report back to the Board on their recommendations.
Julian Brinson, Communications Committee Chair, said we are getting good response on recent E-mail blast to property owners. Our open rate in first 24 hours is around 52%. We need to add more property owners to our list. If you have not signed up for our blast emails, use the “Contact Us” link and let us know you would like to be added to the list.
Will Evans, Architecture Committee Chair, reported that there is one house in the community under construction, which is on Fairview Forest Dr. There is no other construction in progress that requires approval.
Rob Greene announced that Gary Bolick has resigned as Road Committee Chair. The Board is actively seeking a Roads Chair. If anyone has an interest in serving in this capacity, please contact a Board member. Rob also said that Wayne Craig, resident, is evaluating the recent culvert study and prioritizing work to develop a plan for work on failing culverts. Thanks to Wayne for volunteering.
Pam Clark, Clubhouse Committee Chair, said the clubhouse is rented for an event later in November.
Lisa Love, William Douglas Management Company, joined the meeting to introduce herself to Board members and the community. Lisa is the FFHA Account Representative.
The next Board meeting will be January 18, 2021. We encourage all property owners to attend.
Important FFHA Message
As you know, the FFHA Board is composed of community volunteers who are dedicated to maintaining our community at the highest standard and one of the most desired areas in Western North Carolina. The Board has historically operated as a “self-managed” Board which means each Board member has a designated area of responsibility. Demands on Board members’ time has increased significantly over the past few years. Consequently, in some cases, response to property owners, realtors and closing attorneys has not been as timely as we would like.
The FFHA Board has contracted with William Douglas Property Management Company to manage some of the operations of Fairview Forest. William Douglas has been managing communities since the 1980’s. They manage an array of properties including homeowner associations, condominium associations, co-ops and commercial condominium associations. They are experienced in financial management as well as other aspects of community management. The Association will primarily use their financial management services. Each of their clients has a dedicated team to serve the community.
Click here to read the complete FFHA President’s announcement and visit the Assessments page for continued updates.
If you have any questions, please contact any Board member or contact us at: email@example.com
Watch your mail for assessment notices for the additional 2020 homeowner’s assessment. Invoices are being sent to property owners by the Association management company, William Douglas Management Company. The additional Assessment is $484.50
One of the services William Douglas offers is the ability to pay your assessment online. There are various options you can choose to make your payments. You must register on the William Douglas website, wmdouglas.com. You may also access William Douglas here on our website from the Assessments tab.
Please check your mail for the assessment notice. Your prompt payment is appreciated.
Board Approves Revised Driveway Regulation for Community
At the October Board meeting, the Board of Directors approved a revised Regulation for construction and maintaining driveways. The revised regulation clarifies parts of the existing regulation. An important part of driveway construction and maintenance is drainage and constructing an apron to transition to community roads. The apron will avoid damage to the road edge. A driveway must be constructed to divert water from a roadway and into the ditch line. All driveways must be maintained as outlined in the regulation below.
The revised regulation has been included in the Association Regulations, which are found under the Documents/Files section and Governing Documents.
Bears Roam Fairview Forest
Bears are roaming Fairview Forest! Several residents have reported seeing a bear family of five on various areas of the Mountain. The bears are active seeking acorns and berries for food. We are again reminding residents to put trash receptacles out early on the day of pickup and take them in afterwards. Also, please keep other foods out of reach of the curious creatures. Do not put food out for the bears.
A resident reported damage to automobiles, “two nights ago, bears opened two doors on my wife’s unlocked car and did about $2,000.00 worth of damage to the interior of her car. They were after crumbs around my kid’s car seats”. Bears are clever and curious and can open car doors, so to protect your property keep doors locked.
Wildlife is abundant on the Mountain. It adds to the charm of living in this wonderful forest. Each of us needs to make every effort to do our part in protecting the environment for the wildlife to flourish.
Learn more about bears at bearwise.org.
Regulation: Trash Can Visibility
Trash cans left out in a visible location create two problems:
a) The cans are a draw to animals, in some cases dangerous animals
b) The cans left out after pick-up day create the appearance of a messy community.
Trash cans put out for pick-up service shall be stored out of view of neighbors and passers-by no later than the end of the day after trash pick-up.
Enforcement shall be complaint-driver and shall comply with the Restrictive Covenants, Article 12. Enforcement. (June 2011)
The Frequently Asked Questions (FAQ) area — located under the Information tab — has been revamped to reflect the most common questions that come up amongst property owners and prospective buyers. Visit the section to get answers to those perplexing questions you have.
"Members Only" Area
A new “Members Only” area has been added to the website. This new password protected section contains the “Minutes from Meetings” and the online “Property Owners Directory” and uses the same password property owners were given previously.
Additionally, some members may not be receiving our blast emails and are reminded to check their spam or junk email folders to make sure the blast emails are not ending up there.